Zebra Scanner Receive Purchase Orders

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Process Scan

Before any scanning can take place select Data Exchange from the main menu. At this point select Process Scans.

Once the Zebra Scanner Collection Program opens you can now scan with the Zebra Scanner. Once scanning is complete, select Process.

Receive PO's

The receive PO function is very useful when receiving items that may span multiple PO’s and multiple vendors. Once you scan all the items you wish to receive select process. You will then select the “Receive PO’s” option from the Zebra Scanner task form.

Detailed Item Section

Once you have scanned items into the PO receiving form it will look similar to the screenshot below. There are 3 different situations in this screenshot.

  1. Items with no colored background are found on only one PO in this case the PO has two we are only receiving one at this time.

  2. Items highlighted in red are not matched to any PO. This item may be an incorrect scan or the item was shipped by the vendor by mistake.

  3. Items highlighted in yellow appear on multi PO’s. By default, the system selects the oldest PO first, but you can override and select any open PO for this item.

*The method of clearing the list will depend on the number of items being received and the complexity. You may find it easiest to receive all the items first that have matches by using the display options at the top of the form you can select the “Matched Only”.

Multi PO Receiving Form

  1. Display Options - Allows you to select All, Matched, or Unmatched Only.

  2. Check All & Uncheck All are options for tag printing and also PO receiving.

    1. When you click the Check All it will exclude any records that are not matches

  3. Receiving Reports can be printed, previewed, sent to PDF, or emailed.

  4. Quick Tags allows you to print a variety of tags from this form.

  5. The center section contains the items you have scanned and will be covered in more depth in the next section.

  6. This column shows you the PO number if the items matches or blank if no PO is found in the system.

  7. The red X button allows you to delete a line if you scanned an item incorrectly or if it is an item you received, did not order, and will not be keeping.

  8. Filter By allows you to view All Items, Only Sold, or Only Stock items.

  9. Clear All clears the form.

  10. Create new PO for Unmatched takes any items left after receiving items and creates a new PO for them.

  11. Receive PO Items allows you to receive all checked items.